3KEY

For owners

Open books, written to be read.

Owner reporting is not a by-product of managing your property. It is the product. It is the thing you hold, the thing you make decisions from, and the thing we ask to be judged on.

The proof

This is the report.

This is the format we produce, filled with sample figures so we can show it without showing somebody else’s books. The property at the top, a summary in sentences, the cash actually in the bank set large because it is the number you came for, and — underneath it — the arithmetic that gets you there.

Notice what it does when something is unresolved. It says so, on the page, in the same type as everything else. A report that hides its own uncertainty is not transparent; it is just tidy.

Each location then gets its own line — whether it made money, how full it is, and what it holds in the bank — and the arithmetic that takes those lines down to what the portfolio actually cleared.

Sample · every name and figure on this page is invented

3KEY
Property Management
Owner Report
Monthly

Sample Owner Holdings, LLC

Six months ended 30 June · four locations · 84 suites

Two of the four locations made money and one lost. Halloway Tower cannot be called until its interest is booked. After overhead the portfolio cleared $21,810.

Cash in the bank — 30 June

$24,910

That is what the bank holds once two bookkeeping errors are reversed. Neither is money that left a building.

Bank accounts as the balance sheet presents them−$96,400
Remove a deposit liability filed as a bank account+$78,200
Reverse payments entered twice, once as a bill and once as a transfer+$43,110
Cash actually in the bank$24,910

Did each location make money?

Cash left after every operating cost, the mortgage interest and capital spend — six months, not one. Scheduled principal is not recorded by location, so it is not deducted here.

Cedar StreetSpringfield, MOMade money$38,40022/2492% full$18,450in the bank
Vine & ThirdSpringfield, MOMade money$12,90015/1883% full$6,120in the bank
NorthbankJoplin, MOLost money−$8,2009/1656% full−$2,410in the bank
Halloway TowerTulsa, OKToo early to say$41014/2654% full$3,050in the bank
Vine & Third. 3 empty suites — $32,400 of rent a year.Northbank. 7 empty suites — $58,800 of rent a year.Halloway Tower. Interest on this building is not yet fully booked, so this figure will move.
The four locations, after debt service$43,510
Less company overhead and costs not yet coded to a building−$21,700
What the portfolio actually cleared$21,810
A sample monthly owner report, rendered here exactly as it is produced. Every name and figure on it is invented. Real owner reports are never shown to anyone but the owner.

In the report today

What you get every month.

  • A monthly profit and loss you can actually read

    Income and expense for the period, in plain rows, with the unusual items called out in a sentence instead of buried in a code.

  • A year-end statement that reconciles to it

    The annual package ties back to every monthly report you were sent. Nothing appears at year end that you are seeing for the first time.

  • Occupancy — and what is empty

    Which units are let, which are not, and how long the empty ones have been empty. Vacancy is the first thing an owner asks about, so it is not buried three pages down.

  • The cash position

    What is actually in the bank at the close of the period, and the reconciliation that gets you from the ledger to that number. If a figure needed an adjustment, the adjustment is shown.

Being assembled

What we are building into it.

The three below are not in the report yet. We are assembling them, and we would rather tell you that plainly than let you find out by looking for something that is not there. When each one lands, it lands for every owner at once.

  • In progress

    Loan balances

    The outstanding balance against each financed property, carried on the same page as its performance, so return is read against what is owed.

  • In progress

    Insurance renewal dates and premiums

    When each policy renews and what it costs, far enough ahead that a renewal is a decision rather than a surprise.

  • In progress

    Property tax as it is published

    The assessment as the county publishes it, brought in as it changes rather than once a year at bill time.

Asset management, not just property management.

There is a difference between the two. Property management keeps the building running. Asset management asks what the building is worth to you, and manages toward that — occupancy protected, spending justified, decisions brought to you early enough to matter.

That is a level up in service, and we price it as one. We are not going to be the cheapest company you talk to, and we will tell you exactly what you are paying for before you sign anything. Candour about cost is part of the first key.

Talk to us about your property

What we hold ourselves to

  • Transparency

    Open books and no hidden fees. Owners always know exactly where they stand.

  • Stewardship

    Every property cared for as if it were our own — protected, maintained, improved.

  • Performance

    Occupancy protected and the owner’s return grown, quarter after quarter.